eventai-docs

Privacy Policy for EventAI

Effective Date: September 6, 2025Last Updated: September 6, 2025

Privacy Policy for EventAI

Effective Date: September 6, 2025
Last Updated: September 6, 2025

Introduction

EventAI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how our mobile application ("EventAI," "the App") collects, uses, and protects your information when you use our AI-powered document analysis and calendar integration services.

Information We Collect

1. Information You Provide Directly

  • AI Provider API Keys: You provide API keys for third-party AI services (OpenAI, Anthropic Claude, Google Gemini) to enable document analysis functionality
  • Document Content: Text, images, and PDF files that you upload or share with the app for event extraction
  • Calendar Information: Access to your device calendars to read existing events and create new ones
  • Google Account Information: When you choose to sign in to Google Drive for document storage

2. Information Collected Automatically

  • App Usage Data: How you interact with the app's features and settings
  • Device Information: Android version, device model, and app version for compatibility and debugging
  • Error Reports: Crash logs and error information to improve app stability (personally identifiable information is automatically sanitized)

3. Information We Do NOT Collect

  • Personal Identification: We do not collect names, email addresses, phone numbers, or other personal identifiers unless provided through Google sign-in
  • Location Data: We do not access or collect your device location
  • Contacts: We do not access your contact list
  • Device Storage: We only access files you explicitly share with the app

How We Use Your Information

Primary Purposes

  • Document Analysis: Process uploaded documents using your chosen AI provider to extract calendar events
  • Calendar Integration: Create calendar events from extracted information on your device
  • Google Drive Integration: Store documents in your Google Drive (only if you enable this feature)

Secondary Purposes

  • App Improvement: Analyze usage patterns to improve features and user experience
  • Technical Support: Debug issues and provide customer support
  • Security: Detect and prevent unauthorized access or malicious usage

Data Sharing and Third-Party Services

AI Service Providers

When you use EventAI, your document content is sent to your chosen AI provider:

Important: We recommend reviewing these third-party privacy policies as they govern how your data is processed by AI services.

Google Services (Optional)

If you choose to use Google Drive integration:

  • Google Drive API: For document storage and retrieval
  • Google Calendar API: For calendar access and event creation
  • Google Sign-In: For authentication and authorization

We Do NOT Share Data With

  • Advertising networks or data brokers
  • Marketing companies
  • Social media platforms
  • Any other third parties for commercial purposes

Data Storage and Security

Local Storage

  • API Keys: Encrypted using Android Keystore with AES-256 encryption
  • App Settings: Stored in secure Android SharedPreferences
  • Temporary Files: Automatically deleted after processing

Security Measures

  • Certificate Pinning: All network communications use SSL/TLS with certificate pinning
  • Data Encryption: Sensitive data is encrypted both in transit and at rest
  • Access Controls: Strict permission model limiting data access
  • Regular Security Audits: Continuous monitoring for vulnerabilities

Data Retention

  • Document Content: Temporarily cached during processing, then automatically deleted
  • API Keys: Stored locally until you remove them or uninstall the app
  • Calendar Events: Managed by your device's calendar provider
  • Google Drive Files: Stored according to your Google Drive settings

Your Rights and Choices

Control Your Data

  • API Key Management: Add, change, or remove API keys at any time
  • Google Account: Sign in or out of Google services as desired
  • Calendar Permissions: Grant or revoke calendar access in Android settings
  • Document Processing: Choose between local OCR or direct AI analysis

Data Deletion

  • App Data: Uninstalling the app removes all local data
  • Google Drive: Manually delete uploaded documents from your Google Drive
  • Calendar Events: Manage events through your device's calendar app

Privacy Settings

  • Processing Method: Choose between cost-effective OCR or direct document upload
  • Backup Exclusion: Sensitive data is automatically excluded from device backups
  • Error Reporting: Personally identifiable information is sanitized from crash reports

Children's Privacy

EventAI is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that a child under 13 has provided us with personal information, we will take steps to remove such information.

International Data Transfers

Your data may be processed by AI service providers located outside your country of residence. These transfers are governed by the respective AI providers' privacy policies and applicable international data protection frameworks.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify users of significant changes through:

  • App notifications
  • Updated version notes in app stores
  • Email (if you've provided contact information through Google sign-in)

Contact Information

If you have questions about this Privacy Policy or our data practices, please contact us:

Email: admin@eventai.one
App Support: Through the app's settings menu
Website: eventai.one

Legal Compliance

This Privacy Policy complies with:

  • Google Play Privacy Policy Requirements
  • Android Privacy Guidelines
  • GDPR (for European users)
  • CCPA (for California residents)
  • Other applicable privacy laws

Consent

By using EventAI, you consent to the collection, use, and sharing of your information as described in this Privacy Policy. You may withdraw consent by discontinuing use of the app and/or revoking permissions in your device settings.

Note: This privacy policy is specific to EventAI version 1.0 and later. Previous versions may have different data handling practices.